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Bid and Sales Coordinator

Jun 05, 2020

Bid and Sales Coordinator job vacancy

As part of the AXA Group, PPP Taking Care provides around the clock support to over 70,000 people. Through our personal alarm service we give people the confidence to live well and remain in the home they love.

This is just the first step towards a greater ambition – to be the single source of products, services, information and advice our customers can trust to take care of the essentials of life.

About the role

We are looking to recruit a Bid and Sales Coordinator to join our team and help us achieve our ambition for growth. The primary purpose of the role is to work within the Business Development Team, supporting the company in winning new business and retaining existing business.  

In this capacity the role will be to understand the customers’ requirements; engage with all parts of PPP Taking Care to design the correct solution; and manage the response process to submit a professional, compliant, and compelling proposal.

You will be carrying out ongoing market opportunity exploration tasks to aid the Head of Partnerships/Department Heads in prioritising and focusing efforts.

Proven experience is essential in constructing a bid, pulling together factual information gleaned from a variety of sources in a format which is interesting, persuasive and comprehensive, whilst keeping to tight deadlines.

A proven ability to influence and work with all levels of seniority across the business is required. You will be a team player in order to get accurate, high quality information from all bid stakeholders to produce bid collateral. Strong organisation skills will be required with excellent time management/prioritisation skills in order to perform this role.

 As Bid & Sales Coordinator you will be required to:

  • Collate information for and complete Returns for Information; Pre-Qualification Questionnaires; Instructions to Tender; and Requests for Quotations etc in a timely manner and to the quality expected.
  • Research new business opportunities/frameworks/projects within our industry.
  • Complete tender and opportunity searches.
  • Gather information on a database which will need constant updating to enable tracking of all bids.
  • Effectively manage and update the database to track the status of all bids and general sales admin.
  • Check proposal drafts for readability, sentence structure, formatting, grammar, spelling, and punctuation.
  • Ensure that all documents adhere to company branding, layout, style guide and messaging standards, whilst ensuring the timely submission of tenders and other proposals.
  • Develop and maintain a library of tender document templates and work with the operational teams to develop and maintain existing proposal library content. Liaising with subject matter experts for updates.

You will also need to have:

  • Excellent English language skills.
  • An intermediate skill level of working with Microsoft Office and be proficient in Adobe InDesign with the ability to turn text into graphics.
  • Creative thinking and writing skills. A strong and persuasive writing style to be able to sell on paper.

The position will be based at our offices in Chichester or Exeter.

Candidates must be able to provide evidence in their application that they have the skills/experience required or regretfully the application will not be progressed.
  • There will be a two-stage interview – by telephone and if successful from there, via Video Link. 

Salary: Up to £28,560 per annum dependent on experience, plus excellent company benefits. 35 hours per week.

Please send your CV and application to


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